ORG Parent Processing

Responsibility Center Management (RCM)

The BEN Financials General Ledger School or Center Level (2xx) reports can produce aggregated reports for org parents. This capability is called org parent processing, and is different from the way org parents are treated in the 1xx reports. In the 1xx reports, if you use a parent as the value for one or more of the segment parameters, the system will automatically expand that parent into its component children and use the child values in resolving the selection criteria. So, if you enter an ORG parent that has five child orgs, you will get five reports. With org parent processing, if you enter an ORG parent that has five child orgs, you will get one report that sums the values in the five ORGs.

To use a parent value for the ORG parameter, that parent or its parents MUST be in your BEN Financials security profile.

This section describes how to use org parent processing.

1. For the ORG Low, enter an org parent. If you enter an org parent that contains only children, the system will produce one report that adds together the values for all the children. If you enter an org parent that contains as its children orgs which are themselves parents, then the system will produce one report for the parent you enter and one report for each underlying parent.

2. The ORG High will default to be the same as the ORG Low. It doesn't matter whether you change it or not, since the ORG High value is ignored for org parent processing.

3. Select a report option that reports by org.

4. At the parameter BREAK BY ORG PARENT INSTEAD OF ORG? (Y/N) select Y.

If you use an ORG parent for ORG parent processing that is the parent of parents, and those parents have overlapping children in common, you will receive an error message and no report will be produced. If this happens, your ORG parent structure probably needs to be revised. Your Senior Business Officer should consult with the Budget Office on an appropriate ORG structure to solve this.