Object Code Aggregations

Responsibility Center Management (RCM)

Object codes are aggregated into the rows that appear in a RCM Report. The same basic aggregations are used in most reports. However, student aid is treated differently depending on the fund group.

Some student aid (including some graduate and professional student aid) is treated as a discount to tuition and is included as contra-revenue in the Tuition Income section. Some student aid (like TA and RA stipends) is treated as compensation and is included in the Academic Compensation section. Some other graduate and professional student aid (like TA and RA tuition remission) remains in the non-compensation expense section. This way of aggregating student aid will be used for any 1XX and 2XX reports that report on funds that we manage on a fiscal year basis. However, reports that are used exclusively for Grants and Contracts and URFs will show the graduate and professional student aid line (row 19) in the student aid expense section. This will allow easier comparison of Grant and Contract total expenditures with the PBUD amount.

The object code aggregations and report templates that are to be used for outline budgets and BEN Financials reports are documented at http://www.budget.upenn.edu/dlDocs/RCM_template_1A.pdf (All Fund Groups) and http://www.budget.upenn.edu/dlDocs/RCM_template_1C.pdf (Grants & Contracts).

Another more summarized version of all of this information, showing the rows and columns that appear in a single page School/Center “revised RCM Model” presentation, is documented at http://www.budget.upenn.edu/dlDocs/RCM_Single_Page_Format.pdf.

As part of the Workday@Penn implementation (July 1, 2019), some changes have been made to the salary object codes. To facilitate the transition within Planning, we shifted affected salary data in the FY20 Working Forecast and FY21‐FY24 Working Budgets, as shown in this table. This was a one‐time action to move data out of obsolete object codes in order to provide a starting point for the budget cycle. Salary data entry forms will no longer allow data entry into the obsolete object codes.